Depot Administrator (DLR, Beckton)

What can you expect from CAF?

• Positive Work Environment: You will work in a positive environment, based on mutual respect and team spirit.
• Professional Development: Our projects are often measured in years, sometimes decades, giving you and the organisation a future.
• Learning and Autonomy: We will encourage you to work autonomously, being able to propose and decide 'what' and 'how'.
• Security and Reliability: CAF has been working for over 100 years on a path that stretches into the future, giving you the security you need.
• Cutting-edge technology: You will work with the latest technologies, facing the challenge of devising innovative approaches and solutions every day.

What will be your role in the company?

The Administrator will provide support to the Operations Manager and local team through efficient and accurate creation of documentation. This will involve assisting with organisation and planning along with all other general admin duties by delivering a professional, business support service to operational and support departments within the organisation.

Your daily duties will include:

• Ensure that all hours worked by the team are entered into the maintenance management system and produce the required reports for payroll and finance.
• Enter data into the maintenance management systems as required by the team.
• Provide documentation required for the day to day running of the tram maintenance organisation.
• Ensure that all completed maintenance documentation is filed electronically saved and linked to the maintenance management system.
• Ensure that all management system records produced by the team are filed and electronically saved.
• Production of weekly and monthly KPI reports based on information obtained from the management systems.
• Assist supervisors and engineers with roster planning, organisation of training courses, work planning and other administrative duties.
• Ensure all data on manual and computerised records are accurate and up to date and provide accurate and timely reports as and when required.
• Compose routine letters and memoranda.
• Routes or answers routine correspondence not requiring supervisor’s attention; distribution of incoming and arranging outgoing post.
• Maintain confidential department records and files as required.
• Make meeting and travel arrangements.
• Support and assist all departments in the preparation of reports in readiness for meetings, presentations etc. when required.
• Controls consumables and stationaries for the office.
• Maintains a movement log of all office personnel and distribution.
• Perform other relevant tasks within the scope of the role as and when required.

What salary will you be paid for this role?

As a Real Living Wage Employer, we are proud to pay competitively at CAF. For this role you will be offered a salary in the region of £36,000 per annum.  

What will make you successful in this position?

To succeed in this role you will need:

• English language and Mathematics standard grade 3 or above (or equivalent)
• IT Literate in Microsoft Word and Excel
• PC literate with the ability to learn new software programmes quickly
• Strong organisational skills
• Communication skills
• Attention to detail
• Methodical approach to planning and organising workload
• Previous administration experience