Local Purchasing officer

Job Purpose

The Local Purchasing Officer is responsible for executing and following up on local purchases related to production and operational needs, ensuring that all materials and services are procured efficiently, in alignment with CAF’s internal policies and Supply Lists. As part of the Warehouse team, the local purchasing officer will support on logistics and warehouse duties when required. 

Key Responsibilities:

Involved in the sourcing and procurement of materials and/or outsourced operations such as:

• Consumables for production: chemicals (paint, adhesives), welding (gas, wire), paper tape.
• Fastenings: screws, nuts, and bolts in case of urgent need.
• Protection equipment: gloves, clothing, masks.
• Hand tools.
• Locally produced welded structures for seats.
• Local paint works for seats and doors.

The Local Purchasing Officer must hold the following key responsibilities:

• Receive purchase requests for materials and services from the Warehouse Manager in CAF Egypt, from the Supply Chain team in CAF Spain and also from managers of other areas (Production, Quality, Testing).
• Verify that each request includes sufficient information such as the technical data sheet, detailed description, quantity, and required delivery date.
• Search, find and evaluate local suppliers, with the support of Quality and other areas if necessary to evaluate technical capabilities of the potential supplier.
• Negotiate price, payment terms, delivery dates, size of batches.
• Prepare and issue Purchase Orders (POs) using the CAF standard template, ensuring that each PO includes:
• Collect and maintain supplier database with the required supplier documentation, including:
• Send approved POs to suppliers and coordinate material deliveries.
• Inform the concerned departments upon material arrival. Distribution and internal delivery are the responsibility of each department.
• Manage the material entry permit process with ECM for all deliveries.
• Follow up with suppliers and the Administration team to ensure delivery milestones are achieved. Note: Payment processing remains under Administration/Finance responsibility.

• Maintain accurate purchasing records and documentation.
• Provide periodic reports on purchasing activities and supplier performance.
• Perform logistics and warehouse-related tasks, as per the warehouse manager's requests, such as:
  • Stocks control and inventory
  • Preparing material for production orders
  • Logistics arrangements for Internal and external material flow

Work Conditions:

•            Based at Kozzika Warehouse.

•            Requires local travel to suppliers as needed.

Competencies