Warehouse & Administrative Coordinator

ROLE SUMMARY

Responsible for the overall warehouse and administrative activities of the Warranty Department, including inventory management, receiving and issuing materials, shipment preparation, procurement support, import/export activities, ERP system operations and administrative support for maintenance and engineering teams.

Key Responsibilities- Warehouse Operations

• Manage inventory of spare parts, consumables and equipment.
• Receive incoming goods, verify delivery documentation and update company systems.
• Issue parts and materials to maintenance personnel according to procedures.
• Store, label and organize inventory within the warehouse.
• Prepare, pack and document domestic and international shipments.
• Coordinate shipment documentation and logistics with carriers and suppliers.
• Receive and unload incoming deliveries.
• Process returned or received materials in company systems and return items to assigned warehouse locations.
• Track incoming and outgoing shipments and update operational systems.
• Conduct periodic and annual inventory counts.
• Monitor stock levels and report shortages.
• Maintain warehouse organization, cleanliness and safety standards.
• Escort suppliers and deliveries within depot facilities when required.

Import & Export Activities

• Coordinate import and export processes for equipment, spare parts and materials.
• Liaise with suppliers, freight forwarders, customs agents and internal stakeholders.
• Monitor deliveries and provide status updates as required.

Systems & Reporting

• Operate ERP systems on a daily basis.
• Create and maintain inventory records and item master data.
• Generate operational and warehouse reports.
• Monitor inventory, procurement and spare parts consumption data.
• Ensure accuracy and integrity of system information.

Administrative

• Process invoices, purchase requests and related documentation.
• Follow up payments and delivery confirmations.
• Manage departmental documentation and records.
• Provide administrative support to department management and operational teams.
• Prepare monthly reports and track departmental activities.

Requirements- Mandatory

• Previous experience in warehouse operations, inventory management or related operational roles.
• Administrative experience.
• Advanced proficiency in Microsoft Office, especially Excel.
• Experience working with ERP systems.
• Fluent Hebrew.
• Good English communication skills, written and spoken.

Requirements-Advantage

• Experience with ERP systems in operational environments.
• Experience in maintenance, railway, transportation or industrial environments.
• Experience in import/export processes.
• Familiarity with SAP, Oracle or Priority systems.
• Good Spanish communication skills, written and spoken.

Personal Skills

• Strong organizational abilities.
• High level of accountability and ownership.
• Excellent attention to detail.
• Ability to work independently.
• Strong interpersonal and communication skills.
• Ability to manage multiple tasks simultaneously.
• Effective prioritization and time management skills.
• Proactive problem-solving mindset.